Desarrollo de prototipo para control de asistencia y formación bíblica infantil.

Abstract

The Tierra Prometida Ministry records the attendance of a large number of children every Sunday. At present, this task is carried out using a web system with limited functionality, together with independent spreadsheets that leaders and teachers update manually. An examination of the process showed that this approach leads to dispersed and inconsistent information; in several cases, duplicate records, incomplete data, and discrepancies between lists were identified, making it difficult to generate continuous and reliable reports. The records include children’s personal data, family and authorized guardian information, Sunday attendance tracking, and medical or behavioral notes; however, the absence of a centralized system reduces traceability and weakens controls related to data security and the continuity of formative follow-up. Based on these circumstances, the study examined the existing problem and proposed the development of an interactive web application prototype. The purpose of this proposal is to improve the management of children’s records and to streamline the Sunday workflow. To support the proposal, theoretical approaches related to information systems and web applications. In addition, the responsible handling of sensitive data related to minors was considered a cross-cutting design criterion. Data collection followed a qualitative approach, which included direct observation of the Sunday process, interviews with leaders and teachers, and an analysis of the actual registration workflow. This made it possible to understand how the process is carried out and to identify the stages where the main difficulties arise. The prototype requirements were defined from the diagnostic findings, prioritizing the centralization of children’s information, session-based attendance recording, and the documentation of relevant observations for follow-up. The functionalities included in the prototype were defined based on what was identified during the practical analysis of the process. At this stage, the system has been developed only as an initial working version intended for internal testing, without any linkage to external systems.